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If edits are made after the completed approval process, the completed approvals will be associated with the previous version of the file. Learn how to check approvals on previous versions of a file. After the approvals are complete, you can unlock the file without resetting approvals. Important: When a file is unlocked during an approval, already recorded approvals will be reset and previous approvers will need to re-approve the document. Unlock a file to editĪfter a file is approved and locked, anyone with edit access can unlock the file and make new edits. Edits, comments and suggestions can't be added to locked documents. Users can lock a document to make sure reviewers can’t change a file while it undergoes approval. Important: Once an edit is made, all reviewers must approve the new changes to make sure the correct content is reviewed.
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They used to be able to see who had it open because the file would say locked for editing by 'insert user name', but now it just says 'another user'. All editors are able to edit, comment, or make suggestions on the file. In my company we have an excel workbook that is shared between 6-7 people. Locked files can prevent anyone, even Editors, from editing or commenting on the file.īy default, files undergoing approval remain unlocked.
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Tip: Approvers who don't have edit access can't unlock the file to leave comments, make changes, or view changes during the approval.Optional: Click Allow approvers to edit this file to give edit access to the file. From there, I expand System Tools > Shared Folders > Open files.In the window that appears, enter the approval request details:.To open the sidebar, on the top, click File Approvals.Double click on the file to open the file in Google Docs, Sheets, or Slides.